Library Rooms & Classrooms Policy

DIVISION: Library and Instructional Support
UNIT: Lydia M. Olson Library
DATE: February 3, 2011; revised April 2013; revised November 2014; revised October 2021
PURPOSE: Room and Classroom Use and Scheduling
APPLICABILITY: NMU faculty, staff, and students along with the general public


  1. NMU students, faculty and staff are eligible to reserve Library rooms for individual or group use during the academic calendar year, when classes are taking place.

    During any recess period (spring break, the week of Thanksgiving, between semesters) and during the summer semesters, rooms are available to the public. NMU affiliation is not required. Reservations are not required. Rooms are available on a first-come, first-serve basis.
  2. One-time and recurring reservations may be made online ( Alternatively, reservations may be made by contacting library staff ( in person, via chat, email, phone call.
  3. One-time reservation parameters:
    • One-time reservations may be made up to two weeks in advance.
    • Users may reserve rooms for a maximum of two hours per day.
    • Requests to reserve a room for blocks of time longer than two hours will be reviewed on a per request basis by a Library staff member.
  4. Recurring reservation parameters:
    • Recurring reservations are only available to NMU registered student organizations, departments, University committees or groups, teaching assistants, or employees from the Tutoring Center. Special circumstances may be approved by the Dean of LIS or their designee.
    • Recurring reservations can be requested anytime prior to the first meeting date.
    • Recurring reservations do not count toward a user’s two-hour daily limit.
  5. Rooms are unavailable 30 minutes prior to the library closing.
  6. Room reservations are only guaranteed for the first 15 minutes of the reserved time block. Room reservations may be canceled online or by notifying Library staff.
  7. Classes may schedule rooms for special assignments, discussions, or projects on a limited basis. Faculty are not permitted to move from their assigned classrooms to a Library room on a regular or permanent schedule. However, the Office of the Registrar may, in cooperation with the Dean of LIS, schedule classes in Library rooms on a semester basis.
  8. Rooms should be left in good condition after use. If installed equipment is available, it should be turned off before leaving the room. Any damage to room furnishings and/or equipment should be reported to the Library Public Services desk. The individual or group who reserved the room may be held liable for the damage.
  9. HRDN Classrooms
    • Room 235-A and B are designated as a General Use classroom space. The Library has no scheduling authority for these rooms. To inquire about reserving them, contact Josh Santiago, Registrar ( 227-1062).
    • Room 229 belongs to the College of Business and houses their Cybersecurity Lab. The Library has no scheduling authority for this room.
    • Room 224 is an LIS classroom. It is primarily used for LIS activities with emphasis on instructional activities. Priority is given to credit-bearing LIS classes and library instruction. Use is scheduled by Library staff.
  10. Rooms
    • HRDN 311 is a general use room. Room use is scheduled by Library staff. The Office of the Registrar may schedule credit-bearing courses, as needed, within the Library's stated open hours in cooperation with the Dean of LIS.
    • HRDN 212, 226, 302, 303, 304, 305, 317, 318, 319, 320, 321, and 326 have room capacity ranging from four to fifteen people.

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