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Study Rooms

General Study Room Guidelines

  • Each person may reserve study rooms for up to two hours per day. Exceptions may be made for scheduled events or meetings.
  • Reservations are held for 15 minutes past the scheduled start time. After that, the room may be released to others.
  • If you are unable to attend your reservation, please notify library staff in advance.
  • If you leave a room before your reservation ends, inform library staff, so the room can be made available.
  • Report any room or equipment issues to library staff.
  • Be mindful of noise levels. Study rooms are not soundproof.

Before leaving, please:

  • Turn off monitors
  • Dispose of trash and recycling
  • Remove all personal items

Spaces Reservation System

After logging into the updated Spaces Reservation Application, you will find both familiar and new features to help you reserve a study room efficiently. Standard tools such as date and time selection, room availability, and capacity details remain available.

Spaces app dashboard screenshot.
Detailed Image Description

Spaces Dashboard

The Space Reservation page has three main sections:

  1. Space Filter
  2. Space Groups
  3. Spaces

Space Filter

As users adjust filters such as date, start time and end time, duration, group size and zone, the space cards automatically update to reflect current availability based on the selected criteria.

Space Groups

The Space Groups section show available area for which you can reserve or request a reservation. Area visibility depends on your status; e.g. Student, Faculty, Library Staff, etc.

Some space groups require approval. These groups are labeled Approval required. For these groups, reservation requests are sent by email to the approvers listed on the space cards. Each approver receives an onboarding email explaining the approval process.

Spaces

This section shows all available spaces based on your filter & group criteria. The following statuses may appear for a space or reservation:

  • Available: The space is available for the selected date and time.
  • Confirmed: The reservation is confirmed for the selected date and time.
  • Pending: A recurring reservation request or a reservation requiring approval has been submitted and is awaiting review. Both the requester and approvers are notified by email.
  • Maintenance: The space is temporarily unavailable due to maintenance.
  • Deleted: The reservation has been deleted.
  • Denied: The reservation request has been denied.

How to Use the Spaces Reservation System

Using the Spaces System

Sign in to the Spaces Reservation System using your NMU SSO credentials.

Once logged in, the system presents you with default filter settings:

  • The date is set to the current date.
  • The start time is set to the next half hour or full hour.
  • The duration is set to one hour.

The end time and duration stay synchronized. Duration is capped at two hours, and the end time cannot go beyond the library's closing time for the selected date.

How To Reserve a Space for Yourself

  1. In the Space Filter section, select the preferred date, stat time, end time, group size, and noise zone.
  2. Select the desired Space Group.
  3. Click the Reserve Button on your preferred space card amongst the available spaces.
Spaces screenshot with instructions for reserving a space for yourself.
Detailed Image Description

The figure shows a Lydia M. Olson Library space reservation webpage with three red instructional annotations.

At the top of the webpage, a navigation bar includes the Lydia M. Olson Library logo, links for “Home” and “My Reservations,” a Dark Mode toggle, and a user icon.

Near the top center of the page, the selected date is Friday, March 20, 2026. Below it, the library hours are shown as 7:30 AM to 5:00 PM.

The first red annotation points to the space filter section. The instruction reads: “Step 1: In the Space Filter section, select the preferred date, start time, end time or duration, group size and noise zone.” The highlighted filters include Date, Start time, Duration, Group Size, and Zone.

The second red annotation points to the space group tabs. The instruction reads: “Step 2: Select the desired Space Group.” The visible space groups include Favorites, Harden Hall, Learning Commons, and Event Tables. Some groups include labels such as “Study Rooms” or “Approval required.”

The third red annotation points to the Reserve button on the first room card. The instruction reads: “Step 3: Click the Reserve button on the selected space card.” Below the space group tabs, several room cards are shown, including Room 216, Room 217, Room 218, and Room 224. Each card includes a room image, availability status, room details, extras, and a yellow Reserve button.

Note:

  • NMU Students may only reserve a space for a maximum of two (2) hours per day.
  • Library staff and faculty may reserve spaces for longer periods on behalf of someone else.

Using the Spaces System

Sign in to the Spaces Reservation System using your NMU SSO credentials.

How to Modify Your Own Reservation

You can access your future reservations by selecting My Reservations, on the main menu. 

A reserved space card includes a Reservation Details section and an Edit button. Clicking Edit opens the Space Reservation Edit Form. This form displays the library hours for the reservation date and allows you to adjust the reservation start and end times within those hours.

  1. Click on the Edit Button on the existing reservation.
  2. Update the Start Time and/or Duration of reservation.
  3.  Click the Update Button to save your new reservation.
Spaces system screen shot with instructions to modify a reservation.
Detailed Image Description

The figure shows a Lydia M. Olson Library space reservation webpage with a reservation edit form open in the center of the screen. The rest of the page is dimmed behind the form.

Three red instructional annotations identify the main steps for modifying an existing reservation.

The first annotation reads “Step 1: Click the Edit button” and points to an Edit button on an existing reservation card in the dimmed background.

The second annotation reads “Step 2: Update start and end times” and points to the Start Time and End Time fields in the reservation edit form. The form is titled “Space Reservation Edit Form” and shows the reservation for Room 216.

The third annotation reads “Step 3: Click update” and points to the yellow Update button at the bottom of the form. A Delete button appears to the left of the Update button.

The edit form also includes reservation details and fields for managing members, patron username, organization name, staff username, and a recurring reservation option.

Using the Spaces System

Sign in to the Spaces Reservation System using your NMU SSO credentials.

How to Create a Recurring Reservation for an NMU Organization

  1. Once you've identified the space you'd like to reserve, click on the ellipsis (...) next to the Reserve Button.
  2. Turn on the Request Recurring Reservation Option to open the recurring reservation section.
  3. Select your preferred Recurrence Type (Daily, Weekly, or Monthly).
  4. Choose the repeat interval in the Repeat Every field, and enter the name of the NMU Organization.
  5. Select the End Date for your reservation.
  6. Review the Recurrence Availability table.
  7. Click Submit to send the request to library staff for review and approval.
Spaces screen shot with instructions for making a recursing reservation.
Detailed Image Description

The figure shows a Lydia M. Olson Library space reservation webpage with a reservation form open in the center of the screen. The rest of the page is dimmed behind the form.

Seven red instructional annotations identify the steps for creating a recurring reservation for an NMU organization.

Step 1 reads “Click the ellipsis button” and points to the ellipsis button on a reservation card in the dimmed background.

Step 2 reads “Turn on the Request Recurring Reservation” and points to the recurring reservation toggle in the form.

Step 3 reads “Select Recurrence Type” and points to the Recurrence Type field, which is set to “Daily.”

Step 4 reads “Choose repeat interval” and points to the Repeat Every field, which is set to “1 day.”

Step 5 reads “Select End Date” and points to the End Date field, which contains “03/22/26.”

Step 6 reads “Review recurring availability table” and points to a table listing recurring reservation dates, times, and availability statuses.

Step 7 reads “Click submit” and points to the yellow Submit button at the bottom of the form.

The form also includes start and end time fields, patron username, organization name, and staff username fields.

How to Connect your Google Calendar

You can sync reservations with Google Calendar.

  1. Click your profile avatar in the top-right corner of the Spaces Application.
  2. Select Connect.
  3. Follow the prompts after selecting your NMU Gmail account.

Once connected, reservations can be synced to your Google Calendar. You can choose whether to add or remove individual reservations by clicking the Google Calendar button on the space card.